Legal Assistants, Law Clerks & Administration

Current opportunities

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Wills and Estates Clerk – 5+ years experience

Shibley Righton LLP is an established law firm with offices in Toronto and Windsor.

We are looking for an experienced Wills & Estates Clerk to join our team. This is a unique opportunity for someone who is looking to gain experience in a busy law firm working with multiple lawyers.

Responsibilities:

• Performing a variety of administrative duties including billing, accounts and entering dockets
• Drafting Wills and Powers of Attorney
• Preparing Estate administration documentation
• Administering Estates on behalf of clients
• Preparing Estate accounting
• Maintaining inventory of Wills and Powers of Attorney using a database
• Maintaining files which includes scanning all incoming and outgoing materials to the electronic files
• Preparing written correspondence based on written or verbal instructions and liaise with other lawyers, financial institutions, government and others

Qualifications:

• Law Clerk Diploma an asset
• Experience as a Legal Assistant in Wills and Estates areas
• Excellent interpersonal and communication skills (both written and verbal) with pleasant and professional disposition for dealing with clients, staff and lawyers
• Strong computer skills and familiarity with an estate database, online search and filing websites; accounting software; electronic signing software; docketing and billing software (Training specific to our software will be provided as needed, so a willingness to learn and utilise new technology is essential)
• Strong file management skills
• Detail oriented with strong ability to maintain accuracy
• Ability to work in a collaborative team based environment
• Ability to multi-task and prioritize appropriately and effectively
• Possess problem solving skills with the ability to exercise judgment to resolve issues as they arise
• Ability to treat confidential matters with discretion and diplomacy
• Compliance with our COVID-19 Policy – see below for more information

Please forward your resume with covering letter stating salary expectations in strict confidence to: recruiting@shibleyrighton.com

Only those candidates selected for interviews will be contacted.

COVID POLICY

To protect the health and safety of our firm members, Shibley Righton LLP has introduced a mandatory double COVID-19 vaccination policy across all offices for everyone working in or visiting the firm. As such, all offers of employment will be conditional upon providing proof of double COVID-19 vaccination approved by Health Canada. Any requests for exemptions will be considered on an individual basis.

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JUNIOR CORPORATE LAW CLERK

We are a well established law firm looking to add a Junior Corporate Law Clerk to our Business Law Group working from our Toronto office. This is a unique opportunity for an individual looking to gain experience in a busy law firm with multiple business lawyers who have varying practices.

DUTIES

• Performing a variety of complex and routine legal and administrative duties while coordinating and assisting corporate lawyers with assigned matters
• Conducting corporate reviews and other related due diligence in connection with transactions; recommending and drafting ratification materials
• Preparing and filing articles and corporate documentation relating to simple and complex incorporations, amendments, continuances, amalgamations and dissolutions in addition to other complex corporate transactions, primarily under the OBCA and CBCA
• Preparing necessary documentation related to mergers, acquisitions, financings, asset purchases and reorganizations
• Preparing routine minute book documentation (e.g., annual meeting materials, changes to directors/officers/registered office address/ share provisions, declaration of dividends, and returns of capital, etc.) and making necessary filings
• Preparing and filing business name, partnership and limited partnership registrations, amendments, renewals, etc. required by provincial legislation
• Preparing and filing annual returns, Forms 1 and 2 as required by the Corporations Information Act (Ontario)
• Attending to Know-Your-Client requests
• Monitoring and communicating with lawyers with respect to ongoing corporate filing and other requirements
• Consulting with lawyers and assisting in identifying necessary or appropriate corporate documentation, searching and filing in connection with transactions and other corporate requirements
• Providing general support to lawyers in coordinating large transactions, drafting simple to complex closing documentation, conducting on-line searches, ordering reports and assisting with other matters relating to transactions
• Establishing and managing direct client relationships
• Proactively identifying issues and recommending solutions

REQUIREMENTS

• Law Clerk diploma or equivalent
• Preference is for 1-2 years of legal/office experience, but not mandatory
• Excellent interpersonal and communication skills (both written and verbal) with pleasant and professional disposition for dealing with clients, staff and lawyers
• Strong computer skills and familiarity with corporate records databases, online search and filing websites; accounting software; electronic signing software; docketing and billing software (Training specific to our software will be provided as needed, so a willingness to learn and utilise new technology is essential)
• Strong file management skills
• Excellent written communication skills
• Possess an eye for attention to detail and drive to maintain accuracy
• Ability to work in a collaborative team based environment
• Ability to multi-task and prioritize appropriately and effectively
• Possess problem solving skills with the ability to exercise judgment to resolve issues as they arise
• Ability to treat confidential matters with discretion and diplomacy
• Available regular business hours, Monday to Friday
• Compliance with our COVID-19 Policy – see below for more information

Only those selected for an interview will be contacted.

Please submit your resume and covering letter to recruiting@shibleyrighton.com

COVID POLICY

To protect the health and safety of our firm members, Shibley Righton LLP has introduced a mandatory double COVID-19 vaccination policy across all offices for everyone working in or visiting the firm. As such, all offers of employment will be conditional upon providing proof of double COVID-19 vaccination approved by Health Canada. Any requests for exemptions will be considered on an individual basis.

Shibley Righton LLP is committed to providing accommodation for applicants with disabilities in its recruitment process. If you require accommodation at any time during the recruitment process, please email us or contact us at 416 214 5280 to submit your accommodation request.

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Billing Assistant -Legal-  (2+ years experience)

Shibley Righton LLP is seeking a Billing Assistant.  You are a mutli tasker and thrive in a fast paced environment. Experience using an accounting program is an asset. This position is available in Toronto or Windsor.

ESSENTIAL JOB FUNCTIONS: 

BILLING

• Print, sort, and distribute prebills to billing Lawyers
• Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
• Print drafts and/or finals of computerized bills and forward to lawyers for further edits.
• Accounts Receivables/ Collections
• Enter lawyers dockets
• Maintain client billing addresses
• Enter any exemption to billing necessary before the billing cutoff date
• Obtain several levels of approvals for write-offs and monthly exemption from billing
• Maintain client alternate rate agreements in computer system
• Provide lawyers and secretaries with requested billing statistics in excel format
• Follow up communication with lawyers prior to deadline for billing
• Submit, process and track accounts  as well as resolve billing issues
• Monthly follow up meetings to discuss Work in Progress
• Administrative duties as required

QUALIFICATIONS & REQUIREMENTS: 

• Excellent oral and written communication
• Detail oriented
• Excellent organizational skills
• Outstanding customer/client service and interpersonal skills
• Must represent the department in a professional and positive manner
• Proficient in the use of Microsoft Word and Excel
• Experience with Law Firm billing preferred
• Ability to work under pressure and balance multiple competing priorities
• Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.

No agencies please.

Only those candidates selected for interviews will be contacted.

Please forward your resume with covering letter stating salary expectations in strict confidence to recruiting@shibleyrighton.com

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Real Estate Clerk (5+ years experience)

Shibley Righton LLP is seeking an experienced Real Estate Clerk. This is an excellent opportunity for someone who is eager to learn and grow within the department. 

The ideal candidate must possess the following skills:

• Ability to manage real estate files, both residential and commercial, from start to finish, including preparing necessary correspondence, ordering searches, requisition letters, title insurance, follow up on post-closing matters, reporting to clients and lenders, etc.
• Ability to handle mortgage files
• Exceptional organizational skills
• Ability to work independently
• Ability to multi-task and prioritize appropriately and effectively
• Ability to handle time sensitive matters
• Excellent interpersonal and communication skills
• Pleasant and professional disposition with clients
• Strong computer skills – Teraview, Unity, Word, Excel,

No agencies please.

Only those candidates selected for interviews will be contacted.

Please forward your resume with covering letter stating salary expectations in strict confidence to recruiting@shibleyrighton.com 

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For more information on our current opportunities for legal assistants, law clerks and administration, please contact  Stacey Chandler.