Legal Assistants, Law Clerks & Administration

Current opportunities

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Wills and Estates Clerk – 5+ years experience

Shibley Righton LLP is an established law firm with offices in Toronto and Windsor.

We are looking for an experienced Wills & Estates Clerk to join our team. This is a unique opportunity for someone who is looking to gain experience in a busy law firm working with multiple lawyers.

Responsibilities:

• Performing a variety of administrative duties including billing, accounts and entering dockets
• Drafting Wills and Powers of Attorney
• Preparing Estate administration documentation
• Administering Estates on behalf of clients
• Preparing Estate accounting
• Maintaining inventory of Wills and Powers of Attorney using a database
• Maintaining files which includes scanning all incoming and outgoing materials to the electronic files
• Preparing written correspondence based on written or verbal instructions and liaise with other lawyers, financial institutions, government and others

Qualifications:

• Law Clerk Diploma an asset
• Experience as a Legal Assistant in Wills and Estates areas
• Excellent interpersonal and communication skills (both written and verbal) with pleasant and professional disposition for dealing with clients, staff and lawyers
• Strong computer skills and familiarity with an estate database, online search and filing websites; accounting software; electronic signing software; docketing and billing software (Training specific to our software will be provided as needed, so a willingness to learn and utilise new technology is essential)
• Strong file management skills
• Detail oriented with strong ability to maintain accuracy
• Ability to work in a collaborative team based environment
• Ability to multi-task and prioritize appropriately and effectively
• Possess problem solving skills with the ability to exercise judgment to resolve issues as they arise
• Ability to treat confidential matters with discretion and diplomacy
• Compliance with our COVID-19 Policy – see below for more information

Please forward your resume with covering letter stating salary expectations in strict confidence to: recruiting@shibleyrighton.com

Only those candidates selected for interviews will be contacted.

COVID POLICY

To protect the health and safety of our firm members, Shibley Righton LLP has introduced a mandatory double COVID-19 vaccination policy across all offices for everyone working in or visiting the firm. As such, all offers of employment will be conditional upon providing proof of double COVID-19 vaccination approved by Health Canada. Any requests for exemptions will be considered on an individual basis.

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Billing Assistant -Legal-  (2+ years experience)

Shibley Righton LLP is seeking a Billing Assistant.  You are a mutli tasker and thrive in a fast paced environment. Experience using an accounting program is an asset. This position is available in Toronto or Windsor.

ESSENTIAL JOB FUNCTIONS: 

BILLING

• Print, sort, and distribute prebills to billing Lawyers
• Edit prebills to make time and disbursement transfers, time splits, on account transfers and time and disbursement write downs.
• Print drafts and/or finals of computerized bills and forward to lawyers for further edits.
• Accounts Receivables/ Collections
• Enter lawyers dockets
• Maintain client billing addresses
• Enter any exemption to billing necessary before the billing cutoff date
• Obtain several levels of approvals for write-offs and monthly exemption from billing
• Maintain client alternate rate agreements in computer system
• Provide lawyers and secretaries with requested billing statistics in excel format
• Follow up communication with lawyers prior to deadline for billing
• Submit, process and track accounts  as well as resolve billing issues
• Monthly follow up meetings to discuss Work in Progress
• Administrative duties as required

QUALIFICATIONS & REQUIREMENTS: 

• Excellent oral and written communication
• Detail oriented
• Excellent organizational skills
• Outstanding customer/client service and interpersonal skills
• Must represent the department in a professional and positive manner
• Proficient in the use of Microsoft Word and Excel
• Experience with Law Firm billing preferred
• Ability to work under pressure and balance multiple competing priorities
• Ability to produce high volume, computerized document edits in a fast-paced, deadline driven environment.

No agencies please.

Only those candidates selected for interviews will be contacted.

Please forward your resume with covering letter stating salary expectations in strict confidence to recruiting@shibleyrighton.com

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Real Estate Clerk (5+ years experience)

Shibley Righton LLP is seeking an experienced Real Estate Clerk. This is an excellent opportunity for someone who is eager to learn and grow within the department. 

The ideal candidate must possess the following skills:

• Ability to manage real estate files, both residential and commercial, from start to finish, including preparing necessary correspondence, ordering searches, requisition letters, title insurance, follow up on post-closing matters, reporting to clients and lenders, etc.
• Ability to handle mortgage files
• Exceptional organizational skills
• Ability to work independently
• Ability to multi-task and prioritize appropriately and effectively
• Ability to handle time sensitive matters
• Excellent interpersonal and communication skills
• Pleasant and professional disposition with clients
• Strong computer skills – Teraview, Unity, Word, Excel,

No agencies please.

Only those candidates selected for interviews will be contacted.

Please forward your resume with covering letter stating salary expectations in strict confidence to recruiting@shibleyrighton.com 

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For more information on our current opportunities for legal assistants, law clerks and administration, please contact  Stacey Chandler.